Add up a full week of work shifts with start times, end times and breaks, and get total hours, overtime and gross pay.
How to fill in a time card
- Enter the start and end time for each shift.
- Enter unpaid breaks in minutes.
- Add your hourly rate to see pay, including overtime above 40 hours a week.
Worked example
| Day | Shift | Break | Hours |
|---|---|---|---|
| Mon | 8:00 AM – 4:30 PM | 30 min | 8.00 |
| Tue | 8:00 AM – 5:00 PM | 30 min | 8.50 |
| Wed | 8:15 AM – 4:30 PM | 30 min | 7.75 |
| Thu | 7:30 AM – 5:00 PM | 30 min | 9.00 |
| Fri | 8:00 AM – 2:30 PM | 30 min | 6.00 |
The week totals 39.25 hours (39 h 15 m). At $22 an hour, gross pay is $863.50. No overtime applies because the total is under 40 hours.
How overtime works
Under the U.S. Fair Labor Standards Act, non-exempt employees must be paid at least 1.5 times their regular rate for hours over 40 in a workweek. Some states, such as California, also require daily overtime. Adjust the threshold and multiplier to match your rules.
Frequently asked questions
Why should I use decimal hours?
Payroll systems multiply decimal hours by your rate. 39 hours 15 minutes is 39.25 hours, not 39.15.
Can I enter an overnight shift?
Yes. If the end time is earlier than the start time, the shift is counted across midnight.
Related tools
Results are estimates for planning only. Check your employment contract, company policy and local labor laws for exact pay rules.